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Bath House Cultural Center White Rock Lake521 E. Lawther Dr. Dallas, Texas 75218

ART MART GUIDELINES

Art Mart Dates: November 19-21, 2021


All Art Mart applications are entered into a competitive juried selection process.  Artists who would like to be considered for the Art Mart must fill out an application online at

https://dallasoac.awardsplatform.com

READ ALL THE ART MART GUIDELINES BEFORE SUBMTTING YOUR APPLICATION
Submitting applications and participating in the Art Mart implies agreement to terms and conditions stated in these guidelines.

The application portal will not accept late applications.  The organizers of the Art Mart will only review applications received online.  

Applications Deadline:

Applications Deadline: Saturday, October 23, 2021
Applications close at 11:59 PM Central Time


Download a PDF version of this document


ONLINE ART MART

In addition to the in-person Art Mart, the Friends of the Bath House Cultural Center are bringing back the virtual Art Mart in 2021.  The virtual Art Mart is an online directory of vendors that includes information about the artists and their work, photographs of their art, and links to their websites and/or social media accounts, and is another way in which the Art Mart organizers are supporting and promoting the artists from our community.

If a vendor is selected for the in-person Art Mart, that vendor has the option of participating in the virtual Art Mart as well for an additional $10.  If a vendor is only interested in the online Art Mart, their fee will be $20.

The virtual Art Mart will be available online from November 15 to December 24, 2021.

Contact Enrique Fernández Cervantes at enrique.fernandez@dallascityhall.com, if you would like to be included in the virtual Art Mart.


ABOUT THE ART MART

Since 2003, the Art Mart has showcased the work of local and regional artists working in a variety of styles, including painting, sculpture, photography, ceramics, pottery, mixed media art, jewelry, mosaics, glass, and other media.

Proceeds of the Art Mart benefit the participating artists and the Friends of the Bath House Cultural Center, a not for profit organization that supports year-round visual and performing arts programs at the center.

The Bath House Cultural Center is a facility of the City of Dallas Office of Cultural Affairs that is dedicated to fostering the growth, development and quality of multi-cultural arts. The center emphasizes innovative visual and performing arts as well as other multi-disciplinary events throughout the year.

Learn more about these organizations by visiting their websites at www.friendsofthebathhouse.org and www.bathhousecultural.com.

IMAGES FOR YOUR APPLICATION

Usually, the very first items on your application that the jurors will notice are your pictures.  Make sure that your images are sharp and that the quality and size of your files is adequate

Please submit pictures that show the uniqueness of your work as well as how versatile and diverse it can be. Although not required, you can also include a picture of how you set up your booth.

JURYING OF APPLICATIONS

All the applications are reviewed by a Selection Committee, which will select 40 artists for the Art Mart (a smaller number than normal, given the pandemic restrictions).

The committee members base their selection on a number of factors, which include, among other criteria, the quality, uniqueness, and the price of the artwork to be sold. The committee attempts to maintain a well-balanced representation of artists and media in order to provide a diverse marketplace for the art patrons.

Based on previous years’ statistics, artists who sell items in the low to moderate price ranges tend to be more attractive to Art Mart patrons.
 
The committee's decision for the selection of artists and booth designations are final and undisputable.

NOTIFICATION OF ACCEPTANCE

Applicants are solely responsible for reviewing the results of the selection process.  They must visit the Bath House Cultural Center’s Notification Page at https://bathhouse.dallasculture.org/notifications
after 7 PM on Friday, October 29, 2021.


BOOTH FEES

Art Mart booth fee payments will be made with a check payable to the Friends Of The Bath House Cultural Center, once the artists have been selected.  Please refer to the Art Mart Schedule to see the deadline for booth fees.

Artists will only be allowed to setup their booth if their fee has been received by the Art Mart committee. In the event of a returned check, the applicant will not be allowed to participate in the Art Mart and his/her space will be assigned to another artist.

More information about the option to pay for booth fees with a credit card will be provided to selected artists later.

TABLES, DISPLAYS AND EQUIPMENT

Artists must provide their own equipment for the display of their artwork (panels, tables, chairs, electrical chords, extra lighting, tablecloths, etc.).  Adequate lighting will be provided in all booth spaces, but artists can also bring additional lighting devices of their own.

HANGING ART ON THE WALLS

Artists are not allowed to hang art on the walls of the lobby,  theater, or lake level, as these rooms have walls that are made of concrete.  Some of the Lake level walls have mural paintings that cannot be covered or obstructed with Art Mart items.   Artists choosing these spaces must display their works on movable panels, tables, or pedestals.  Artists can hang their artwork directly on the walls of the Hallway Gallery and Main Gallery.

Artists using the Gallery walls for hanging art are responsible for removing any hardware (nails, screws, hooks, staples, tape, wire, etc.) from the walls at the end of the event.

SHARING OF BOOTHS

Subleasing or sharing of booth space is not allowed.  Multiple artists who represent one single art organization, however, are eligible to share a booth.

AUCTION DONATIONS

UPDATE: There will not be a silent auction connected to the Art Mart this year.  Consequently, there is no requirement for the vendors to provide a work of art for the auction.  Please disregard this section.

All vendors are required to donate one item (minimum value of $60) to the Friends of the Bath House Cultural Center for use in an auction that will take place during the Art Mart.

The Bath House must receive silent auction items by Wednesday, November 17, 2021 (5 PM)

It is important that we get all the donations on time so we can set up the auction on the Thursday before the Art Mart.  Thank you for your cooperation. The silent auction donation is in addition to the booth fee requirement.

You may hand-deliver your auction donation to the Bath House during the center’s regular hours, Tuesday-Saturday, 12-6 PM.

NOTE: Artists who live outside of the DFW area should contact the Bath House if they need to make special arrangements for the delivery of their auction donations.

SALES / WI-FI

Artists are responsible for conducting their own transactions and for taking care of their own sales taxes. The Art Mart does not take any fees from artist sales.  The artists retain 100% of their sales earnings.

The Bath House Cultural Center offers a limited bandwidth Wi-Fi connection that enables artists to conduct online transactions.

BOOTH SPACE LOCATIONS

Booth spaces are available in the following six areas:

  1. Theater (9 booths)
  2. Lobby (5 booths)
  3. Front and Back Porch (5 booths)
  4. Hallway Gallery (2 booths)
  5. Main Gallery (7 booths)
  6. Lake Level (12 booths)

REQUESTING BOOTHS

Please refer to the booth maps found HERE to see the available size, location, configuration, and price of each booth space.  Have these maps in front of you when you submit your application.

The applicants can specify the location of two booth locations of their preference on their application.  The committee will consider the locations selected by the artists and will attempt to give each vendor the space of his/her choice. However, very often the locations desired by the artists are not available due to certain factors, such as heavy demand of some spaces, heavy concentration of artists offering similar products in the same room, and other logistical considerations.  In such cases, the committee will offer an alternative location to artists.  If an artist does not accept the location assigned to him/her, that artist will have the option of opting out of the Art Mart, thus giving another vendor a chance to participate in the event.


PICTURES OF BOOTH SPACES

Theater Booth Spaces

Theater Booth Spaces (Two-step risers)

Lobby Booth Spaces

Main Gallery Booth Spaces (no height restriction)

Main Gallery Booth Spaces - Middle Area (restricted to 6’ in height)

Hallway Booth Spaces

Lake Level

Lake Level Booth spaces

Lake Level Booth Spaces



ART MART SCHEDULE

Application Deadline: Saturday, October 23, 2021

Notification of Acceptance: Posted at https://bathhouse.dallasculture.org/notifications
after 7 PM on Friday, October 29, 2021.

Booth Fees Deadline: Postmarked by Wednesday, November 10, 2021

Mail checks (payable to the Friends of the Bath House Cultural Center) to
Bath House Cultural Center – Art Mart
521 E. Lawther Drive, Dallas, TX 75218.

Setup, Preview Reception, Sale

Friday, November 19, 2021

All the artists will be able to load in and set up their booths between 1 and 6 PM.
The Bath House will be closed to the public and to the artists on this day before 1 PM.

The BHCC hosts a preview reception for BHCC VIPs, members of the Friends of the Bath House, and for the general public on Friday from 7 to 9 PM. 

Artists can start selling their items during the preview reception.

Saturday Sale

Saturday, November 20, 2021
Doors will open to Vendors at 11 AM. Doors will open to the public at 12 PM. Saturday's sale will end promptly at 6 PM

Sunday Sale and Art Load Out

Sunday, November 21, 2021
Doors will open to Vendors at 11 AM. Doors will open to the public at 12 PM. The silent auction closes at 5 PM.  The Art Mart will end promptly at 6:00 PM
All spaces must be completely cleared by 7:30 PM. 

PHOTOGRAPHY

Unless the Bath House Cultural Center is notified in writing to the contrary, it is understood that the artwork on display at the Art Mart may be photographed, and that images of it may be made and distributed for educational and promotional use in printed and/or electronic media connected with this event or future art programs at the Bath House Cultural Center.

COVID 19 RISKS / ACKNOWLEDGMENTS

The vendors participating in the 2021 Art Mart acknowledge the following, concerning the risks caused by the COVID 19 pandemic:

  1. We are in the middle of an active pandemic and that exposure to and infection with COVID-19 can lead to serious illness, hospitalization, and death.
  2. The Bath House Cultural Center is open to the public and, despite routine and additional cleaning and disinfection, the Center cannot guarantee an infection-free environment.
  3. The Center strongly suggest the use of a mask or face covering whenever the public is on the Center’s premises, but the Center staff is not authorized to require the use of face coverings and/or social distancing.
  4. All the vendors must commit to immediately notifying the Center should they or somebody within their close circle of family or friends should become infected with COVID-19.
  5. The vendors assume liability for the health risks that may arise because of my participation in the Art Mart.
  6. The vendors understand that the organizers of the Art Mart may have to cancel or reschedule the event for any reason including, but not limited to, the protection of vendors, staff, the public, and/or anybody associated with the Center.
  7. The vendors indemnify, defend, and hold harmless the organizers of the Art Mart and their directors, officers, employees, agents, and volunteers from any and all claims or liabilities that may arise from infections or an illness that may occur by and through my participation in the Art Mart. 

LIABILITY

The Bath House Cultural Center does not provide a security officer during the Art Mart.  At night, the doors of the upper level of the building will be locked up and secured with a burglar alarm.  There is not a burglar alarm for the spaces located at the Lake Level.  However, the Lake Level will be secured with heavy wrought iron gates and kept locked overnight.  All the artists located outdoors must remove their items from our venue each night.

Artists who choose to leave their merchandise overnight at the Bath House Cultural Center or in the vicinity of the center will do so at their own risk.

By submitting the application, the vendor releases and holds harmless the Friends of the Bath House Cultural Center, the Bath House Cultural Center, the City of Dallas, its agents, volunteers or employees from any claim related to or in connection with any damage, theft, loss of merchandise or display material, whether such claim arises from the alleged negligent act or omission of Bath House Cultural Center, the City of Dallas, its agents, volunteers or employees.


If you have any questions, contact the Bath House Cultural Center at (214) 670-8723 or enrique.fernandez@dallascityhall.com.


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